What does Aarvexa AgTech build for agriculture businesses?

Custom software and mobile apps, ERP and CRM implementations, eCommerce platforms, AI and data solutions, and managed IT services, designed around how crop, livestock, aquaculture, seed and grain operations actually run.

Do you work with family farms as well as large enterprises?

Yes. We support growers and ranches as well as multi-entity enterprises. Scope, team size and delivery approach are matched to the operation, so a family farm is not forced into an enterprise-sized project.

Where should we start if our systems are a mix of spreadsheets and legacy tools?

Start with a short discovery that maps your workflows, field processes, data and existing systems. From that we recommend the smallest first release that removes your biggest manual bottleneck, then phase the rest.

How long does a typical project take?

Our structured journey runs in four phases, discovery and planning, solution design, integration and testing, then go-live and scale, typically across about 13 to 16 weeks for a focused first release. Larger programmes are phased.

Can you replace a system that no longer fits our operation?

Yes. We can replace, modernize or connect what you have. A migration plan keeps operations running while data, integrations and teams move over, so nothing stops mid-season.

Can you build mobile apps that work in the field with no signal?

Yes. Offline-first capture is a standard design pattern for us: data is recorded on the device, stored safely and synchronized automatically when a connection returns.

Which agriculture segments do you cover?

Crop farming, livestock, aquaculture, companion animals, and seed and grain, plus the ERP, sales and commerce systems that sit behind them.

Do you build livestock and herd management software?

Yes. That includes animal records, breeding and health treatments, RFID and weight tracking, and ranch-level visibility from the pasture or the office.

Can you build B2B and direct-to-customer commerce for seed or meat?

Yes. We build online ordering connected to pricing, inventory, fulfillment, payments and the back-office systems behind them.

Do you offer ready-made platforms or only custom builds?

Both. We have platforms for farm documentation, dairy and beef cattle management and farm ERP that can be adapted, and we build fully custom software when your process is unique.

Where can AI deliver real value in agriculture?

Typical high-impact areas are yield prediction, disease detection, crop monitoring, livestock counting and breeding optimization. An assessment ranks them against your data and business priorities.

What does an AI assessment involve?

We review your data, systems, workflows and business priorities to identify where AI has the strongest potential, with a focus on real agricultural challenges, operational readiness and opportunities worth investing in first.

Do we need a lot of data before we begin?

Not necessarily. We start from what you already have, close the gaps that matter for the first use case, and design data capture so models improve as your operation generates more.

How do you show value early?

We pick a narrow use case with a clear baseline, deliver a working pilot quickly and measure it against the baseline, so you see results before committing to a wider rollout.

Can AI be added to our existing software?

Yes. AI capabilities can be integrated into the systems you already run, such as your ERP, field apps and reporting, rather than requiring a rebuild.

Which ERP platforms do you work with?

We implement and integrate Microsoft Dynamics 365 and NetSuite, and connect them with the systems you already have in place.

Can you consolidate multiple business entities in one system?

Yes. Accounting, purchasing, inventory and intercompany reporting can be consolidated into one connected system with real-time visibility and financial control.

Can you connect field data to finance and inventory?

Yes. We integrate field and herd data, lab or device feeds and warehouse activity with finance, inventory and supply chain planning so decisions use one version of the truth.

Do you build CRM and dealer or sales platforms?

Yes. CRM and sales platforms cover contracts, customer onboarding, dealer management, field sales and quote management, built around how your business sells and serves.

How do you migrate away from spreadsheets or QuickBooks?

We map the data, clean and transform it, run a parallel period where needed and cut over in stages, with training so teams are comfortable on day one.

How is an agtech engagement priced?

Discovery and pilots are fixed scope. Larger programmes run on time-and-materials or a dedicated team. You see the estimate before any work begins.

What affects the cost of a project?

Mainly the number of integrations, the amount of data migration, offline and device requirements, user roles and the level of AI involved. Discovery turns these into a clear estimate.

Do you provide support after go-live?

Yes. Managed IT services cover cloud management, infrastructure support, security monitoring and backup and recovery, with ongoing optimization as your operation grows.

Who owns the software we commission?

You do. Custom solutions and their source code are built for your business and handed over with documentation.

How do I get started?

Book a free demo or speak with our AgTech specialist. We respond within one business day and can propose a discovery workshop.

Farm accounting software

Enterprise Farm Accounting Software For Growing Agricultural Operations

Close every season with confidence. Aarvexa configures enterprise-grade farm accounting on Microsoft Dynamics 365 and Oracle NetSuite — so cost of production, cash flow, tax and lender reporting live in one trusted set of books.

Book a farm accounting demo Get a free consultation

Cash & accrual
Multi-entity
Schedule F ready

General Ledger · 2026Aarvexa Farms LLC

AccountAmount

SeedCorn hybrids · North 160
-18,420
FertilizerUrea · 12 t
-6,740
LeaseLand lease · East 80
-7,500
FeedRation · pen 4
-9,215
LaborSeasonal crew payroll
-12,300

Auto-posted · duplicates blocked

Cost per bushel$4.12

Season close94%

Bank feed · 38 matched

Row-crop farmsCattle & feedlotsDairy operationsOrchards & vineyardsGreenhouses & nurseriesGrain handlersAgricultural co-opsFamily farm entitiesRow-crop farmsCattle & feedlotsDairy operationsOrchards & vineyardsGreenhouses & nurseriesGrain handlersAgricultural co-opsFamily farm entities

Crop-year accountingSchedule F1099-NEC & 1099-PATRAudit trailCost per bushel · head · acreMulti-entity consolidationCash-flow forecastingSeason lockCrop-year accountingSchedule F1099-NEC & 1099-PATRAudit trailCost per bushel · head · acreMulti-entity consolidationCash-flow forecastingSeason lock

What's in it for you

Run a More Profitable, Better-Managed Farm Operation

Four outcomes finance teams and farm owners tell us they want most — built into the books from day one.

01Production cost visibility

Know your true cost of production

See what every bushel, head and acre really costs you — not an estimate at year-end, but a number you can act on during the season.

Cost per bushel, head or acre
Shared expenses allocated automatically
Spot high-cost operations and compare seasons

True cost of production$4.12per bushel

Inputs 30%
Labor 22%
Equipment 18%
Land 14%
Overhead 16%

Last 5 seasons

'21'22'23'24'25

02Season-end accounting

Close every season with confidence

Record activity as it happens and let the system do the rest. Season-end stops being a scramble and becomes a checkpoint.

Record daily, never re-key at year-end
Eliminate duplicate entries
Spend far less time reconciling

0entries reconciled

Bank feeds matched
Duplicate entries blocked
Accruals posted
Season locked & archived

Record once, daily — no re-keying at season end.

03Financial credibility

Always have lender-ready financials

Statements, Schedule F and a complete audit trail stay organized and current, so lenders and accountants get what they need on the first ask.

Financial statements on demand
Schedule F and a full audit trail
Organized for your accountant, always

Balance Sheet

Schedule F

Audit trail

Lender-ready

09:12Invoice 4821 coded to Feed · pen 4
09:14Entry approved · controller
09:15Locked to crop-year 2026

04For growing farm businesses

Grow without outgrowing your farm accounting software

Finance, inventory, purchasing and production run together, so every activity becomes a financial record and new farms plug straight in.

One platform from field to ledger
Activities post as financial records
Add farms, entities and business lines

Holding companyConsolidated books

Crop farmOwn books

DairyOwn books

Feed millOwn books

New farmAdded in minutes

Finance · Inventory · Purchasing · Production

The platform

A Complete Financial Management Solution for Modern Agribusinesses

Five connected areas of the books, configured for how farms actually earn and spend money.

Farm chart of accountsBuilt for crops, livestock and shared overhead — not retrofitted from retail.
Multi-entity managementRun several farms and legal entities with consolidated roll-ups.
Crop-year accountingPost to the season that earned or consumed the dollar.
Fixed asset trackingEquipment, buildings and land with depreciation built in.
ERP integrationNative on Dynamics 365 and NetSuite.

Crop-year 2026Prairie Grain Co. Debits = Credits

1000 Assets
1100 Cash & bank
1300 Grain inventory
2000 Liabilities
2100 Operating loan
4000 Revenue
4100 Crop sales
5000 Expenses
5100 Seed & feed

Trial balance	Dr	Cr
Cash & bank	184,220
Grain inventory	412,900
Operating loan		260,000
Crop sales		538,400
Seed & feed	201,280

Migration

A Smooth Transition From Legacy Farm Accounting Systems

Replace QuickBooks, PCMars, UltraFarm or years of spreadsheets without losing a single season of history.

QuickBooksLegacy source
PCMarsLegacy source
UltraFarmLegacy source
SpreadsheetsLegacy source

AarvexaValidate & map

Chart of accounts
Historical transactions
Opening balances
Customers
Suppliers

Get a migration plan

Implementation

Go Live With A Plan, Not A Guess

Four clear steps from today's books to your first confident season-close.

Step 1

Assess

Review charts, entities and season calendar
List the reports lenders expect
Agree scope and owners

Step 2

Configure

Farm chart of accounts
Crop-year and allocation rules
Entity structure & approvals

Step 3

Migrate

History, balances, vendors, customers
Reconcile to your closed seasons
Dry-run before cut-over

Step 4

Go live & support

Train your finance team
First season-close alongside you
Ongoing support from the same team

Compare

Move Beyond Basic Farm Accounting

How a purpose-built farm ledger on an enterprise ERP differs from the tools most farms start with.

AarvexaLegacy farm accountingQuickBooksSpreadsheets

Multi-entity financial consolidationLimitedBasicManual

Production cost visibilitySeparate FilesGenericManual

Cash & accrual basis reportingOne Basis OnlyBasicManual

Financial & operational data in one system✗✗Manual

Working capital & seasonal cash managementPartialLimitedManual

Scenario planning & sensitivity analysis✗✗Manual

Board, lender & investor-ready reportingBasicBasicManual

Agricultural tax & regulatory compliancePartialGeneric✗

ERP-grade infrastructure for growth✗Limited✗

Comparison reflects typical configurations; capabilities vary by edition, add-ons and setup.

Ready when you are

Close your next season with confidence

See Aarvexa farm accounting running on your chart of accounts, entities and crop years — in a live walkthrough built around your operation.

Book a farm accounting demo Get a free consultation

FAQ

Frequently Asked Questions

Straight answers on getting started, accounting features, compliance, pricing and who we are.

We review your chart of accounts, entities, season calendar and the reports your lenders expect, configure the ledger around them, migrate your history, train your finance team and stay with you through your first season-close.

Microsoft Dynamics 365 and Oracle NetSuite. We compare both against your entities, integrations and reporting needs and recommend the better fit rather than pushing a single product.

Yes. Many farms begin with the general ledger, payables and receivables, then add inventory, purchasing, production and planning as the business grows — on the same platform, without rework.

It depends on the number of entities, the history you want to migrate and the integrations in scope. After the assessment you receive a phased plan with milestones, so timing is clear before work begins.

Your current chart of accounts, a recent trial balance, the reports your lender and accountant ask for, and a list of entities. We work through the rest with you during assessment.